Admissions Management > Admissions Office™

Admissions Office™
School Admissions Software

Admissions Office software organizes the admissions process and makes recruiting efforts more effective. This comprehensive system enables you to track applicants from initial inquiry to enrollment.

With Admissions Office, you can capture important information necessary to make enrollment decisions regarding your prospects and applicants and maintain a comprehensive record of each contact.

Store Comprehensive Applicant Information

• Test scores [View screen]
• Teacher and personal references [View screen]
• Notes from interviews [View screen]
• Additional addresses
• Relationships [View screen]
• Activities and interests
• Educational background records [View screen]
• Financial aid offers and awards
• Visa number, country of origin, etc. for international students
• And much more

Use the Checklist and Track Management features to manage the admissions process:

• When did you respond to the initial inquiry? [View screen]
• Has the transcript arrived and been processed?
• Which recommendations are you still waiting for?
• What fees still need to be paid and by when?
• What is the next step in the admissions process?

Maintain Comprehensive Records for Others

• Educational consultants
• Feeder schools [View screen]
• Faculty
• Staff
• Other organizations

Stay Organized with Contact Management Features

• Auto-remind feature keeps you aware of upcoming appointments and meetings.
• Store a full range of information on each contact. [View screen]

Produce Correspondence Easily

• Instantly generate a personalized letter, envelope or label directly from a prospect or applicant record.
• Automated, one-step mail merges for notification letters, follow-ups, etc., interface with your word processor.
• Create and save mailing lists of feeder schools, consultants, applicant groups and more.
  

Analyze Efforts

• Perform any type of demographic analysis, such as on ethnicity, religion, and gender, to gauge year-to-year trends.
• Which feeder schools and educational consultants provide the greatest number of applicants that enroll?
• Has your yield of inquiries to students increased since last year?
• See how many inquiries resulted from your last open house.
  

Automate the Re-enrollment Process

• Know how many contracts have been returned.
• Know which families need follow up.
• Know which students are not returning and why.
  

Store Online Images and Documents

• Transcripts
• Awards
• Certificates
• Photographs
• Newspaper clippings
• Admissions essays
• Recommendations

Track Applicant Status Changes

• Accepting
• Rejecting
• Enrolling
• e-enrolling
  

Spreadsheet-style Data Entry

You can quickly create multiple applicant records at one time using the Fast! feature of Admissions Office. Use this handy spreadsheet when you have numerous applicants to enter into the system or instead of filling out forms while talking to an applicant on the phone. Based on your organization's needs, you select the fields to include in the data entry spreadsheet.

Optional Software Modules:

EA:Open

EA:Open for Open Access extends the power of Blackbaud's Admissions Office and Registrar's Office database to your own technical staff. This read-only access enables you to create electronic bridges to in-house systems and incorporate admissions and registration data into your operating environment.

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